Your organisation may be under the befief that you are only required to keep your records for 7 years and most organisations will have boxes full of records that only go back for the last 7 years. What would you do if you required to produce equipment records up to 25 years from now?
An 11 year old, we will call him "Sam", is on camp in 2011, and there was a minor incident at the time in relation to a piece of equipment - a climbing harness - and Sam. It resulted in a minor injury with Sam having to receive some medical treatment. Sam has 7 years after he turns 18 to lodge any legal action if he desires (even if a waiver has been signed by the parent). 11+7 years = 18 years old (2018) +7 years =The Year is 2025
A 3 year old, we will call her "Amy", is using your pool facilities with her parents in 2012, and there was a incident at the time in relation to the pool and the chemicals used. It resulted with an ambulance being called and Amy receiving medical treatment. Amy has 7 years after she turns 18 to lodge any legal action if she desires (even if a waiver has been signed by the parent). 3+15 years = 18 years old (2025) +7 years =The Year is 2032
Lets look at the information storage devices that have been used over the years and would you still have the ability to view these records?